College Automation 2009

A Complete College Automation Software.

The college Automation 2009 is developed after prolonged case study in some prominent colleges of Assam.

The following modules is included in the software:

1. Student module

2. Employee module( Payroll)

3. Reports

4. General accounts & Inventory Management

5. Library module

6. Settings

7. Administrator options

8. On-line help and support

Student Module:

a. Registration: Registration of student can be performed. Software will automatically generate SID( Student Identification No.) which is unique throughout the academic session. Old student information can be searched by the SID no.

b. Student Records: After registration of student, user can fill up the personal details of the student. Subject combination can be filled up from the drop down menu. Student marks for terminal and test examinations can be entered and mark sheet can be generated. Students extra curricular activities can be filled up. Registration no. of University/ Council can be filled up.

c. Update Student Records: Any types of wrong entry can be rectify using the module.

d. Student's attendance: Attendance of student can be filled up and report can be generated.

e. ID Card Generation : Student's Identification Card can be generated after viewing the payment status.

EMPLOYEE MODULE:

a. Employee Details: All types of employee ( Teaching, Non-teaching, others) can be filled up by designation and department wise.

b. Salary Details: Employees salary can be generated using this modules. User can filled up the salary amount , deduction amount, investment amount in the salary structure and print the pay slip.

c. Wages Details: Other than teaching/ Non-teaching staff’s wages can be generated using the module.

d. Edit Employee Details: Any kind of wrong data entry in employee details can be rectify using the module. One new feature SERVICE BOOK is added in the module. The service book is required to send to University/ Council monthly/yearly.

e. Employee Attendance Entry: Attendance can be registered individually using their respective password within a stipulated time. After that time no attendance can be entered and it can be treated as absent or leave.

REPORTS:

a. Service Details: Service book report can be seen using the module.

b. Employee List: Employee list can be generated.

c. List of Students: Student’s list can be viewed in the following manner---

Shift wise, Caste wise, Male/Female wise, Major Subject wise, Subject Combination wise, Registration No. wise, Religion wise student list.

GENERAL ACCOUNTS & INVENTORY MANAGEMENT

The software covers complete accounts of college.

a. Cash Receipt: any types of cash can be received by selecting

Account Head and Fund Name.

b. Cash Payment: Any types of cash payment can be made using the feature.

c. Fee Receipt: It is the most important part for Fee collection in colleges. Selecting fee collection, the required fund name will display in the grid and user can enter required fees. Flexibility is there to change the fee amount.

d. Post to Cash Book: All the days transaction can be posted to the cashbook pushing the post button. Hence the cash book is updated.

e. Cash Book Status: Cash Book status can be seen using the feature.

f. Create Heads: Account head can be created using the feature.

g. Fund Opening Balance: Fund opening balance can be entered by selecting the required fund and amount.

h. Cash in Hand( G Fund): General Fund balance can be viewed using the feature.

i. Create Funds: Fund can be created using the features.

j. Fund Status: After days transaction debit/credit side of all the funds can be viewed using the feature.

k. Fund Transfer: It is an important module in the software. Fund can be transferred from one fund to another fund using the feature. Whenever we select a fund, the net balance automatically show and become easier for user to see the balance amount.

l. Cheque Payment: Selecting Fund name, the requisite bank name will automatically show and payment can be made by cheque.

m. Cheque Receipt: Selecting Account head, the required fund will automatically highlighted and payment can be received using the feature.

LIBRARY MODULE

a. Entry of Books, Magazine, Journal

b. Opening stock entry

c. Issue and return of books.

d. Search facility.

e. Reports

SETTINGS:

a. Academic Session: Session can be created using the feature.

b. Create Courses: any course can be created using the feature.

c. Create streams: streams can be created using the feature.

d. Fee setting: Fee can be created selecting Account Head and amount in the respective box. Any time user can change the fee amount.

e. Create Subjects: Subject can be created using the features.

f. Create Dept. & Designation: Department and designation can be created using the feature.

ADMINISTRATION OPTIONS:

a. User Management: New user can be created with password and existing user can be deleted. Privilege can be permitted depending on responsibility and designation.

b. Modify DA/ADA details: Employees DA/ADA can be modify using the feature.

c. Backup of Database: Database backup can easily be done by single clicking.

d. Retrieval of Database: Database can easily be retrieve by single click.

Contact for further Assistance:

S.S.Technologies

#341, Simon house, Paltan Bazar

Guwahati-8

Customer Care: (0361)2134062.

E-MAIL: software@sstechindia.com

Utility of College Automation Software

Computers are simply tools that offer the opportunity to collect and store enormous volumes of data, process business transactions with great speed and accuracy, and provide timely and relevant information for management. Unfortunately, this potential has not been fully or even adequately realized in most businesses. Even amongst educationist a communication gap has always existed between those who need the computer and those who understand the technology. Bridging this gap and putting computer-based management of college management we at SSTech have created College Automation 2009.

A software based college management system created uniquely for administration of a college and its entire facilities. The whole package was a creation putting in thousands of man-hours of coding and testing -Creating a college management system wholly integrated for various end user applications with user-friendly screens -And for using it, one does not require exhaustive and time-consuming training sessions.

The whole system is integrated in such a way with security, such that a user (Office staff, Faculty and student) based on their privileges and requirements can add, modify, or, view records for their day-to-day use. The whole management system is sub divided into modules, with an administrator giving privileges to their designated user authentication. The users on his behalf can then log on to his particular session and use the facilities and records as per their requirements and the privileges.

Finally, the successful operation of the software increases work efficiency, reduces unwanted burden, provide data security and maintain a well-disciplined environment.